Free Asset Management Policy Builder
An Asset Management Policy establishes how your organization tracks, manages, and protects all information system assets throughout their lifecycle—from acquisition to disposal. This policy is critical for SOC 2 compliance and ensures you maintain visibility and control over your technology assets.
Company Setup
Basic company information
Select Policy
Pre-selected policy
Review Controls
Review control requirements
Generate
Generate policy document
Preview & Export
View and download
Company Setup
Basic company information
Select Policy
Pre-selected policy
Review Controls
Review control requirements
Generate
Generate policy document
Preview & Export
View and download
Company Profile Setup
Let's gather some information about your company to create a tailored policy preview.
How It Works
Follow these 3 simple steps to generate your comprehensive free asset management policy
Enter Your Details
Fill in your company name, tech stack, and organizational structure. The more specific you are, the better your policy will be.
NextComply Generates Policy
Our engine thinks hard and creates a tailored policy that matches your infrastructure, team size, and compliance needs.
Review & Download
Review your comprehensive, SOC 2-ready policy in the browser. Copy or download it with a free email signup.
Sample Free Asset Management Policy Template
A preview of the key sections in a production-ready Free Asset Management Policy.
Company: [Your Company Name] | URL: [yourcompany.com]
Document Owner: IT Operations Lead | Effective Date: [Date]
1. Purpose
We need to know what assets we own, where they are, who's responsible for them, and their status. This keeps our infrastructure secure and satisfies SOC 2 requirements.
2. Scope
Covers all information system assets including servers, workstations, network devices, mobile devices, cloud resources, and software licenses used by the organization. This includes both physical hardware and virtual/cloud infrastructure.
3. Roles
- IT Operations Lead – owns this policy, maintains the asset inventory, oversees maintenance
- Asset Owner – designated person responsible for each asset
- Security Team – reviews asset inventory for compliance, ensures proper disposal
- Department Managers – approve asset requests for their teams
4. Core Principles
- Complete inventory – all assets must be tracked in the asset management system
- Designated ownership – every asset has a clearly identified owner
- Regular reconciliation – inventory is reviewed and updated quarterly
- Secure disposal – decommissioned assets are sanitized before disposal
5. Asset Inventory Management
- All information system assets are recorded in the asset management system within 24 hours of acquisition.
- Each asset record includes:
- Asset ID/serial number
- Asset type and description
- Location (physical or cloud region)
- Asset owner
- Acquisition date
- Status (active, in maintenance, decommissioned)
- IT Operations performs quarterly inventory reconciliation to verify accuracy.
- Any discrepancies found during reconciliation are investigated and resolved within 14 days.
6. Asset Labeling and Ownership
- Physical assets receive identifying labels (asset tags, QR codes) within 48 hours of receipt.
- Cloud resources are tagged with required metadata (owner, environment, project).
- Each asset is assigned to a designated owner who is responsible for its proper use and security.
- Ownership changes are updated in the asset management system within 5 business days.
7. Asset Maintenance
- Scheduled maintenance for critical assets follows manufacturer recommendations.
- All maintenance activities require approval from IT Operations Lead.
- Maintenance is performed by authorized vendors or internal technical staff.
- Post-maintenance testing is conducted before returning equipment to production.
- Maintenance records are logged in the asset management system.
8. Asset Transportation
- Transportation of assets to/from data centers requires prior authorization.
- Asset transportation requests must document:
- Asset details
- Transport date and method
- Origin and destination
- Business justification
- Assets in transit are tracked and logged.
- Received assets are verified against transport records and updated in the inventory.
9. Asset Disposal and Decommissioning
- Assets containing sensitive data must be securely sanitized before disposal.
- Data sanitization follows NIST 800-88 guidelines (or equivalent standards).
- Physical destruction or secure erasure certificates are obtained and retained.
- Disposal activities are documented with:
- Asset ID and description
- Disposal date and method
- Person authorizing disposal
- Certificate of destruction/erasure
- Disposed assets are marked as "decommissioned" in the asset inventory.
10. Cloud and Virtual Assets
- Cloud resources (VMs, containers, storage) are inventoried through automated discovery tools.
- Infrastructure-as-code repositories serve as additional inventory documentation.
- Software licenses and SaaS subscriptions are tracked separately.
- Unused cloud resources are identified quarterly and decommissioned to reduce costs and attack surface.
11. Lost or Stolen Assets
- Lost or stolen assets must be reported to IT Operations and Security within 24 hours.
- Security Team initiates incident response procedures for lost/stolen devices.
- Remote wipe capabilities are activated for mobile devices when appropriate.
- Asset status is updated to "lost" or "stolen" in the inventory.
12. Exceptions
Need an exception? IT Operations Lead must pre-approve and document it with justification and expiry date.
13. Enforcement
Failure to follow this policy may result in loss of equipment privileges or HR action per the Employee Handbook.
14. References
- SOC 2 – Asset Management Controls
- [Your Company] Information Security Policy
- NIST SP 800-88: Guidelines for Media Sanitization
15. Revision History
| Date | Version | Author | Description |
|---|---|---|---|
| [Date] | 1.0 | IT Operations Lead | Initial release |
Note: This is a simplified excerpt. The interactive generator below creates a complete, customized policy tailored to your organization.
Related SOC 2 Requirements
This policy addresses the following SOC 2 Trust Service Criteria and implementation controls.
Implementation Controls
Specific controls that must be implemented to comply with this policy and related SOC 2 requirements.
Auditor Acceptance Checks
What auditors look for when reviewing this policy. Make sure you can demonstrate all of these.
Asset Management Policy is formally approved and signed by CIO or executive leadership with documented approval date
Policy is published and accessible to all employees through company intranet or policy management system
Evidence of annual policy review with documented review date and approver signatures
Complete asset inventory exists in an asset management system (spreadsheet, CMDB, or dedicated tool)
Asset inventory includes all required fields: asset ID, type, owner, location, status
Quarterly inventory reconciliation reports showing review date, reviewer, and discrepancies identified
Asset labeling evidence (photos of asset tags, cloud resource tagging screenshots)
Maintenance records for critical assets with approval documentation
Secure disposal records including certificates of destruction or sanitization for decommissioned assets
Evidence Examples
Real-world examples of evidence that demonstrates compliance with this policy.
Export
Asset inventory report from asset management system
Example: CSV export from asset management tool showing all assets with ID, type, owner, location, and status fields
Screenshot
Asset tagging configuration in cloud environment
Example: AWS/Azure/GCP console screenshot showing required tags on EC2 instances, storage buckets, or VMs
Audit Log
Quarterly inventory reconciliation documentation
Example: Reconciliation report showing assets reviewed, discrepancies found, and corrective actions taken
Screenshot
Physical asset labels and asset tags
Example: Photos of asset tags affixed to servers, laptops, or network equipment showing asset ID
System Setting
Automated asset discovery tool configuration
Example: Configuration of asset discovery tools (e.g., ServiceNow Discovery, AWS Config, Azure Resource Graph)
Export
Asset disposal and sanitization records
Example: Certificates of destruction from secure disposal vendors or data sanitization logs from wiping tools
Frequently Asked Questions
Common questions about free asset management policy builder and SOC 2 compliance.